Working with payments

Page Element

Description

Filters

You can narrow down the required definitions using the company name, saved filters, status, and entry date filter criteria. For more information about creating a new filter, see Creating a new filter.

If you select Account Transfer, all Account Transfer transactions are displayed in the corresponding widgets.

Group by

The existing transactions are listed on the grid based on the selected group on the settings page.

Actions

Select the records to perform various actions that are possible on a particular payment record. These actions can be taken independently or group action can be taken.

   In case of group action, record with similar status should be selected and appropriate rights should be assigned to the user.

The following are the actions that can be performed:

•       Submit: Click Submit to approve the record modifications.

•       Reject: Click Reject to refuse the modifications. Specify the reject remark on the dialog box and click OK.

•       Discard: Click Discard to cancel the last activity performed on the record.

•       Approve: Click Approve to accept the record.

•       Send: Click Send to assign the transaction to the bank for further processing.

•       Reverse: Click Reverse roll back the transaction. FCM creates a reversal of the original transaction – by creating a new transaction with opposite effect (i.e. a debit transaction is created for an original credit transaction) and handing it off in clearing as a reversal entry with reference to the original transaction.

Only Payments/transactions that are within 5 banking days of the Effective Entry Date can be selected for reversal processing.

Reverse button does not get enabled for ACH Payments.

•       Cancel: Click Cancel to request the bank to revoke the selected transaction.

Using Cancel action from the Payment Center, you can cancel the payment transaction under the following conditions:

·        You can cancel the transaction before printing of CK, DD and PO.

·        For DD/PO Cancel action is allowed till Debited status.

·        After a DD/PO is cancelled (original status Debited) then GL request is sent to host for reversing the transaction entry.

·        After printing of checks, Cancel action is not available in payment centre.

·        After a transaction is cancelled it is not available for printing and not processed any further.

For more information about actions, see Additional Actions.

Selection box

Select the check box corresponding to the transaction and perform the required action.

Select dropdown

Enables you to perform following actions:

•       Modify Record: Click to modify the transaction.

•       View Record: Click to view the transaction details.

When you click a Batch Wire record to view details, the details, such as Number of transactions, Total amount, and Number of approved transactions is displayed in the batch header section. And the details, such as Sending account, Beneficiary details, Amount, and Effective date of the transactions is displayed in the transaction detail section.

•       View History: Click to view the history of transaction creation and approval.

•       Copy To Template: Click to create a copy of the transaction to use it in future.

•       Copy Records: Copy the existing transaction to create a new transaction.

 Alternatively, you can right click on a row to perform these actions. When you single click on a row, the View or Modify page is displayed based on the status of the record.      

The next actions to be taken on the transaction are displayed in the drop-down list based on the status of the record.

•       Discard: Click to remove the transaction from FCM.

Pagination Bar

Depending on the volume of data displayed in the list, the list can have one or more pages. You can navigate through the page by using the pagination bar.

Single Payment

Enables you to create single payment.

Batch Payment

Enables you to create batch payment.

Export

You can export the summary information to the required format such as XLS, CSV, TSV, and Fedwire.

If you want to export the header details, select the With Header check box.

Report

You can generate a PDF report of the summary information.

View

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