Accepting an invoice (created by buyer)

An invoice raised by a seller must be accepted by a buyer. The buyer can choose to deduct the invoice amount after specifying the appropriate reasons for deducting the invoice amount.

The acceptance facility is available in the Buyer Mode.

To Accept an Invoice

Approving Acceptance

Rejecting an Invoice Acceptance

Editing an Invoice Acceptance

To accept an invoice

1. Navigate to SCF.

2. Click Invoice Center. The Invoice Center page is displayed.

3. Select one or multiple invoices.

4. Click Accept from the invoice actions. A popup window is displayed which asks you to Accept or Reject the invoice.

5. All the selected invoices are processed for acceptance, with the Accepted Amount set to the entire invoice amount.

You can also choose to make a partial payment.

6. If Partial Acceptance is allowed at client level, invoices can be partially accepted using Accept option from the Select dropdown.

· If Partial acceptance is allowed at client level, the invoice can be accepted partially.

· If the workflow calls for approval of acceptance, these invoices acceptance must be approved in the Acceptance Center.

Approving Acceptance

The Acceptance Center is available in the Buyer Mode.

If the workflow call for approval of acceptance made against an invoice require approval. You can approve an invoice acceptance from the acceptance center, provided you have the relevant rights.

1. Navigate to SCF.

2. Click Invoice Center >> Acceptance Approval.

3. Use the Advance filter to narrow down your search for invoices with status For My Auth.

4. Select an invoice that you want to approve.

5. Click Approve. The invoice is now available for invoice creation.

Rejecting an invoice

You can also choose to reject an invoice acceptance.

1. Click Reject instead of Approve from the invoice acceptance center.

2. Specify the Reason to reject an invoice acceptance. The invoice acceptance is then marked as Rejected.

3. Any maker user having the relevant access rights can modify an invoice acceptance as required, and then submit the invoice acceptance again for approval.

4. Post changes user has to resubmit the invoice acceptance as required and then submit the invoice acceptance again for approval.

Editing the request for an invoice acceptance

Only the invoice acceptances that are rejected by a checker can be edited. These invoices can be modified. Invoice can be edited for acceptance and deduction details.

1. From the Select drop down click Modify Record for corresponding invoice that you want to modify in the acceptance center.

2. Make the required changes.

3. Click Update to save updated information and save the invoice. Status of invoice changes to For Auth.

All the edited/modified acceptance request should be approved as mentioned above in the Approval Acceptance.