Specifying payment details

You must specify the details for the physical payment on the Payment Details page, and verify details on the Verify Payment page.

The icon displays the information about the batch transaction.

• Company Details

• Payment Source

• Product

• Type

• Entered By

Status, Additional Information, and Audit information is displayed during Paid and Modify record status.

Payor information

• Payment Reference: The reference for a payment is auto-displayed as configured. However, you can specify the payment reference.

• Process Date: By default, the application date is displayed as Process Date. You can change the date to a future date, if required.

• CutOff Time: The cutoff time is auto-displayed. The transactions that are submitted after the cutoff time processes next day.

• Credit Transaction: The Credit Transaction is displayed on the page based on the product setup.

• WHT Applicable: With Holding Tax is displayed based on the product setup. Select the option, if required, and specify the details.

Following additional information is required for the Cash Payment transactions:

• Payment Currency: This field is auto displayed. Payment currency is the currency agreed between you and the Bank.

• Rate Type: If the payment currency and the debit account currency is different, Rate Type field is enabled. Select the required rate type as Sheet or Contract Rate. The indicative amount after conversion is displayed.

If Contract Rate is selected, search and select the Contract Reference. The contract rate applicable to the effective date is applied to the transaction.

Payment details

You can choose to make a payment to a registered receiver or an adhoc receiver. Specify the following payment details:

1. Search and select the required receiver name from the list. The Receiver Email Id, address, and Mobile Number fields are auto-displayed.

• {Instrument} Number: Specify the required Customer Check, Demand Draft, or Cashier Order number.

Manual Entry of Check number

1. Instrument lots are assigned to you by your bank.

2. The check number field is enabled based on the bank setup.

3. Instrument number specified in the field is validated against the assigned lot. The number is validated when the transaction is saved and when the transaction is authorized. The following factors are validated:

• Instrument number is un-used.

• Not marked as wastage.

• Not valid instrument from the lot assigned.

• Not used in the same PIR

4. Instrument number is booked when the transaction is authorized.

5. If within the period of creating a transaction and approving, another user uses the same instrument number and gets the transaction approved, your transaction will show error and will be available to specify another check number.

6. If you discard a created transaction, the instrument number is again available for use.

7. If an approver rejects the transaction, the instrument number is again available.

8. If there is a simultaneous usage of same instrument number by user uploading transactions and a user manually creating transactions, the instrument number is allotted on first cum first serve basis.

9. If the transaction is cloned or created using a template, instrument number can be edited.

Auto-generation of instrument number on approval

If you have opted for instrument number generation on transaction approval, Check number field is not available for you specify the number. The instrument number is auto generated using the following validations:

1. Instrument generation is in sequential order for lots assigned to client, if that number is not marked wastage and un-used.

2. System does not generate instrument number if Lot is not assigned to Client or assigned lot exhausted or insufficient instruments in lot.

3. Instrument generation and booking when the transaction is sent to the bank for processing.

File Upload

1. If auto-generation on Transaction approval is applicable and the user specifies the instrument numbers in the file upload, the instrument number in the file are ignored by the system.

2. System generated the instrument number sequentially from the assigned lot.

3. If the transaction in the file are sent to bank and rejected, the bank has the option to repair the files.

• {Instrument} Date: Specify the Customer Check, Demand Draft, or Cashier Order issue date.

You can create back dated check payments based on the dates allowed by the bank to your organization..

· You can choose to make a payment to a registered receiver or an adhoc receiver.

· If you have selected a receiver and want to go back to specifying an adhoc receiver, click Switch to Adhoc Receiver.

· If the receiver does not exist in Fusion Cash Management, you can key-in the required receiver details. Also, specify the Contact Information such as receiver's address details and Mobile Number.

· You can also save this ad-hoc receiver information in Fusion Cash Management for future use. Select the Add Receiver to Directory check box and specify the Receiver Short Code.

· Click here to view the special characters allowed for the Receiver Name field.

With Holding Tax details

– 1st Month of Quarter: Specify the taxable amount in the First month of the quarter.

– 2nd Month of Quarter: Specify the taxable amount in the Second month of the quarter.

– 3rd Month of Quarter: Specify the taxable amount in the Third month of the quarter.

Payout and Delivery

• Payment Location: Select the required Payment Location, if multiple Payment Location is configured.

• Delivery Mode: Select the required mode of check delivery. The available options are:

– Collect from NEP (Network Partner, applicable only for Cash Payment transactions)

If Courier To Beneficiary option is selected as the Delivery Mode, Pickup Branch field is disabled.

• Authorized Person's Name: Specify the name of the person who is authorized to collect the instrument.

• Authorized Person's ID: Specify the document number to uniquely identify the person collecting the instrument.

If Collect From Branch or Collect from NEP option is selected as the Delivery Mode, Authorized Person's Name and Authorized Person's ID field is mandatory.

Specify the Withdrawal Details applicable for the Cash Payment transaction type.

Specifying the payment details

Payor information

Payment details

With Holding Tax details

Payout and Delivery